Schedule (Section 29(8))
Administration
1.Proceedings of committee(1)Subject to the other provisions of this Act, a committee may regulate its own procedure.(2)A committee shall meet for the transaction of business at such places and at such times as the Chairperson may determine:Provided that the first meeting of a committee shall be called by notice given and at a place determined by the Director.(3)Upon giving notice of not less than fourteen days, a meeting of a committee may be called by the Chairperson and shall be called if not less than one-third of the members so request in writing:Provided that if the urgency of any particular matter does not permit the giving of such notice, a special meeting may be called upon giving a shorter notice.(4)The quorum at any meeting of a committee shall be seven members.(5)There shall preside at any meeting of a committee—(b)in the absence of the Chairperson, the Vice-Chairperson; or(c)in the absence of both the Chairperson and the Vice-Chairperson, such member as the members present may elect from amongst their number for the purpose of that meeting.(6)A decision of a committee on any question shall be by a majority of the members present and voting at the meeting and, in the event of an equality of votes, the person presiding at the meeting shall have a casting vote in addition to the deliberative vote.(7)A committee may invite any person whose presence in its opinion is desirable to attend and to participate in the deliberations of a meeting of the committee but such person shall have no vote.(8)The validity of any proceedings, act or decision of a committee shall not be affected by any vacancy in the membership of the committee or by any defect in the appointment of any member or by reason that any person not entitled so to do, took part in the proceedings.(9)A committee shall cause minutes to be kept of the proceedings of every meeting of the committee.2.Financial provisions relating to Fund(1)A committee shall establish a fund to enhance the economic and social well being of the local riparian community within a fisheries management area.(2)There shall be paid into the fund of a committee referred to in subparagraph (1)—(a)such moneys from the revenues payable in respect of fishing and aquaculture licences issued under this Act and services rendered from the use of fisheries resources within a fisheries management area as the Minister may, after consultation with the Minister responsible for finance by regulations prescribe; and(b)such moneys as the committee may, with the approval of the Minister, accept by way of grants and donations from any source within or outside Zambia.(3)A committee shall cause to be kept proper books of accounts and other records relating to its accounts.(4)The accounts referred to in subparagraph (3) shall be open for inspection by the Director or any member of the local riparian community concerned.(5)The financial year of a committee shall be a period of twelve months ending on 31st December.(6)A committee shall, not later than ninety days after the end of the financial year submit to the Minister—(a)an audited balance sheet;(b)an audited statement of income and expenditure; and(c)a report concerning its activities during the financial year.