Order No. 2-147 on the Approval of the "Rule on Determining the Storage Periods and Procedures for Databases".

This Ministerial Order approves rules establishing mandatory stages, procedures, and retention timelines for digital data processed within the integrated administration and control system. The regulation applies comprehensive data retention schedules across interconnected databases, including the farm registry, the land plot identification system, the funding platform, and the animal identification database. It outlines three distinct phases for data lifecycle management, namely the active, post-termination, and archival stages, while mandating technical protocols to ensure data integrity, confidentiality, and access controls.
The rules regulate the duration database entries remain active during an entity's operations, the duration they are kept in a restricted-access mode following the cessation of activities to handle legal disputes or audits, and the criteria for transferring files to long-term archiving. It establishes the mandatory protocols for personal data processing within these systems, outlining the requirements for data minimization, pseudonymization, or depersonalization. Additionally, it regulates the lifecycles of transactional access logs, financial and analytical documentation, and registration tracking records for individual livestock and holdings.